Form processing software is used to automate the capture of
data from paper forms and enter it into a database. It is used to process large
volumes of forms instead of having to manually input data which is both labour intensive
After a form has been scanned the form processing software
searches its template library for a matching template and then processes the
form according to the rules which have been pre-defined for that particular
type of form. The software ‘reads’ each field of the form and outputs the data
which it has interpreted. It is
important that the forms are carefully designed in order to optimise the
accuracy of the software using boxes to separate letters and ensuring that
handwriting stays within the boxes.
The next stage is called ‘verify’ which allows human
intervention to check any questionable characters which the software has
identified and if necessary make corrections. Once approved, the data can then
be exported in standard XML or CSV formats along with the scanned image as back
up. The original paper copies can then be destroyed as both the data and the
image are now stored electronically. Form processing software can be used for
all types of forms such as customer surveys, applications and claims and
provides a more efficient and cost effective way of processing forms.
For further information on form processing software please
click here or call The IPC Group on 08081 45 46 47.