Blog archive

What are the do’s and don’ts for managing HR records?

Tuesday 8 November 2011 14:07

Every employer has to keep information about his or her employees. These records must be processed and stored securely.

Systems for storing HR records usually consist of an electronic database backed up by paper documents and this ‘system’ has to comply with the following requirements:

It must be:

  • Accurate
  • Consistent
  • Reliable
  • Secure
  • Confidential
  • Easy to maintain

In addition to this it is highly recommended that an audit trail is in place in order to identify who has accessed documents and when.

Complying with this criteria when keeping paper records is challenging to say the least. A far more efficient way of managing personnel records is to store the records electronically. The IPC Group supply an electronic HR records management system which has a document retention tool to ensure compliance with the Data Protection Act, has strictly controlled access rights and a full audit trail of all activity within the system. What’s more, the system can be linked seamlessly to the existing HR information database to enable users to drill down from the database and view the electronic versions of the records on screen.

The IPC Group also operates a confidential bureau scanning service and can scan an archive of HR records into a new system, relieving the HR department of the problem of finding the resource to scan the records themselves.

For further information on how IPC can help you work more efficiently, save valuable office space and comply with regulations please click here or call us on 08081 45 46 47.

Go back

Contact us

We would be delighted to answer any questions you may have.

For a prompt response please use our contact form.

LATEST
NEWS

IPC’s mStore system a key part of Addenbrooke’s e-hospital launch

Wednesday 29 October 2014 12:48

IPC has successfully completed major system development that forms part of the ambitious Addenbrooke’s e-hospital project, that launched the weekend of 25th October.

Read more …

IPC launch specialist Document Scanning web site

Wednesday 29 January 2014 13:14

IPC has just launched a new web site http://www.ipcdocumentscanning.co.uk, that concentrates on the UK document scanning services that IPC offer.

Read more …