Facilities managers have a wide range of responsibilities
from office furniture and equipment to building maintenance and catering and
vending. One of the most important
duties, therefore, is dealing with suppliers and managing contracts for each
product and service.
The most efficient way to manage contracts is to use an
automated contracts management system. For each contract there is a raft of
paperwork which can be stored in electronic format in the system. All
documentation from supplier quotations through to the final appointment of a
dealer can be managed in a structured and organised way ensuring that each
stage is completed correctly and due diligence applied to the processes.
Costs can be easily monitored and renewal dates
automatically flagged for attention thus avoiding overpayments or sudden termination
of services. Access to information is fast and space is no longer required to
store paper files.
The IPC Group has developed an automated contracts
management system and can also offer a bureau scanning service to convert
current contract files. For further information please click here or call us on
08081 45 46 47.