Blog archive

2011

Do you use paper forms to collect information?

Friday 29 April 2011 10:52

Paper forms are traditionally used when carrying out surveys and inspections or to record details about a person or a piece of equipment. When the forms have been completed the data then has to be keyed into a computer system for processing.

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Do you know what the real cost of keeping paper files is?

Thursday 21 April 2011 09:39

A recent study has examined the dynamics of maintaining a paper based filing system and also analysed all the associated costs which many organisations will not be aware of. The reason for this is that the costs are mostly hidden and very rarely calculated but when they are, the results are quite astounding.

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How secure is your information?

Friday 15 April 2011 11:01

Although the Information Commissioner’s Office has been in existence since 1984, it is only in recent years that its powers have really begun to impact on organisations when it comes to the handling and storage of personal data.

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How can businesses get rid of paper filing systems?

Thursday 7 April 2011 10:59

Storing paper files in filing cabinets not only takes up valuable office space but also costs money in terms of the amount of time which is wasted trying to locate documents which have been misfiled or lost altogether.

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How can a company benefit from having an automated invoice approval system?

Wednesday 30 March 2011 15:31

It has been proved time and time again that paper processing of accounts payable documents costs every organisation a substantial amount of money.

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What are the basic guidelines when implementing an electronic document management system?

Friday 25 March 2011 15:29

When a company takes the decision to work more efficiently by installing an electronic document management system, there are several factors to consider which can ultimately affect the success of the project.

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Why is good email management so important for every business?

Wednesday 16 March 2011 15:22

Email has become a fully acceptable and most common means of business communication. The problem, however, is that businesses all too often fail to include email in their records management strategy.

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How can an automated contracts management system help businesses save money?

Wednesday 9 March 2011 11:24

Almost 80% of all business transactions have a related contractual agreement and these documents can have a great impact on a company’s profitability. So many areas of a business are reliant upon suppliers, whether it be office equipment, company cars or vending machines and ensuring that goods and services are delivered cost effectively can prove difficult if not managed correctly.

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Data capture – why is the digital pen such a popular solution?

Wednesday 2 March 2011 11:21

When discussing data capture solutions, the most common practices used to be manual data entry using a keyboard, scanning and optical character recognition or the use of barcodes.

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How can electronic document management help a business to become more successful?

Wednesday 23 February 2011 10:57

Converting paper documents into electronic files not only frees up valuable office space but also gives faster access to information which could be critical for any business transaction. In addition to this, the instant availability of electronically stored information massively improves customer service, saves time and ultimately helps you make money.

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