Blog archive


Why invest in a Contracts Management System?

Tuesday 2 August 2011 14:36

For many organisations, the management of supplier contracts is very much a ‘hit and miss’ affair. Individuals in various departments can be responsible for the supply of a wide range of products and services each dealing with their own suppliers and there is no central control over processes or expenditure.

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What is the quickest way to process claims forms?

Wednesday 27 July 2011 14:32

Processing claims forms manually is time consuming and labour intensive. Delayed payments result in dissatisfied customers who will take their business elsewhere.

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Is there a system which can manage student records?

Friday 15 July 2011 12:54

Managing student records in paper format is not an easy task. Local authorities and the Records Management Society publish guidelines for good practice and cover issues....

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How many businesses are now adopting scanning?

Friday 1 July 2011 12:52

A recent survey carried out in the USA reports that many companies are now moving from paper based business processes to electronic systems. Scanned documents are replacing mountains of paper as organisations are looking to become more efficient and make cost savings.

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Why are more and more PCT’s using the digital pen?

Monday 13 June 2011 10:12

The digital pen is becoming increasingly popular with PCT’s (Primary Care Trusts) as a new means of collecting patient data.

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Document retention – how long should business records be kept?

Wednesday 1 June 2011 10:08

Every organisation should have a document retention policy in place. If documents are stored electronically, destruction dates can be automatically assigned to individual document types when they are scanned or saved into a document management system

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Why should all businesses store their information electronically?

Thursday 26 May 2011 10:04

Many companies are unaware of the amount of important information they have and that it needs to be protected.

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How well does OCR work with scanned documents?

Wednesday 18 May 2011 15:09

OCR (Optical Character Recognition) software is used to extract text from a digital document. Some scanning software includes OCR so that a document is automatically processed with OCR as it is scanned. The software looks at every line of an image and tries to translate the black and white dots which make up the image into a letter or number.

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Is TIFF or PDF the better format for scanned images?

Thursday 12 May 2011 15:04

Scanned images can be stored in several different formats but the two most favoured are TIFF and PDF. The question of which is best is frequently asked and the answer is that it is a matter of a personal rather than a technological choice.

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What are the benefits of document scanning?

Thursday 5 May 2011 10:52

Apart from the escalating cost of paper and toner cartridges there are many more reasons why companies should store their documents electronically.

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