Benefits of Electronic Document Management

Electronic Document Management (EDM) is a software solution that controls and organises documents and information.

Essentially this involves the centralising of all relevant information, irrespective of format, into a repository which is both secure and controllable in terms of access,  whilst making information available to view across your business at PC level.

IPC’s M.Store EDM system is UK developed and supported and is used by a wide variety of organisations from Government to Commerce, and is tailored to meet individual business needs.

Electronic Document Management gives a wealth of benefits and there are many advantages to replacing the paper filing system with an EDM system. We have highlighted a brief selection of advantages to demonstrate just a few ways in which Electronic Document Management can contribute to your business and improve your processes.

Amongst other benefits EDM means less paper on desks and less filing cabinets, increased work space and an improved working environment for employees. It can even make the difference between having to find larger premises or pay for off site storage.

Increased Productivity for your Business

M.Store provides the ability to store and access any document, instantly, avoiding the laborious task of having to search through a filing cabinet or endless boxes of files. This alone can save a huge amount of time and space as well as resulting in substantial increases in productivity and reduction in costs.

Complete Document Control & Security

By storing your documents using our Electronic Document Management System you can ensure you never lose a file again, give people controlled access to documents and information who need it, both internally and potentially externally.

M.Store has administration modules that will restrict access and functionality for users, so each solution can be tailored to the role of each user. And with our Document Retention feature, the system can automatically delete files, or bring them back for review in the future, providing an on going ‘weeding’ and monitoring service automatically.

Increased Efficiency & Customer Satisfaction

The ability to instantly access documents using Electronic Document Management allows customer queries to be answered at the touch of a button, often while the customer is still on the telephone. This means cutting down customer response times and is a crucial part of cost saving, as well as providing increased efficiency and thereby customer satisfaction.

Business Continuity

Even though you might have a disaster recovery strategy for your business, have you considered all the paper? Without those valuable records your business would be lost. Using EDM means you can safeguard your documents in the event of a disaster, as in an electronic format they will be backed up in line with your current IT recovery strategy.

Integration with I.T. Systems and Applications

We have a wealth of experience in integrating with a wide range of I.T.systems, including the ability to transfer data to and from them. And from the screen you are viewing you can drill down to stored documents in M.Store, seamlessly and without any software integration.

Click here to download the Electronic Document Management data sheet!

Do you need more information?

Then give us a call on freephone 08081 45 46 47 and speak to our Document Management experts for an informed quick response!